Educational Adjustments - Student Management System

Symplicity - Access is a centralised portal for academics and administrative support staff that:

  • Acknowledges the reasonable adjustments of ELS students.
  • Displays Equitable Learning Plans (ELPs).
  • Provides resources and guides that support a student’s educational adjustments.

Teaching staff should also expect ELPs to be sent via email by respective students throughout each study period.

Course convenor information must be updated by school administrative staff in Term Planning as early as possible at the start of the teaching session.

Information for faculties

Two course convenors or contacts must be entered into Term Planning to receive notifications about Equitable Learning Plans and obtain access to the faculty portal. This can include teaching admin staff who help to implement the adjustments or a co-convenor. See below for where to access this within myUNSW.
Screenshot of where to access this within myUNSW

Information for convenors / course contacts

As a course contact, you are not required to act until you receive an email advising that you have students registered with the ELS for the current study period. This email will provide instructions on how to log into the portal, acknowledge receipt of a student’s ELP and review academic adjustments.

Accessing the faculty portal

Please see the instructions for the Student Management System below:

  1. You will receive an email if you have students enrolled in your course that require educational adjustments. Instructions are included in this email that will help you access the portal where you can view each student’s academic adjustments. Please ensure that all information regarding course contacts and convenors are updated in the UNSW systems.
  2. Go to www.unsw-access.symplicity.com.
  3. Select ‘Faculty’.
  4. Log into the system using your UNSW Single Sign-on information (z******@ad.unsw.edu.au).
  5. There are step-by-step instructions for acknowledging academic adjustments once you are logged into the portal home page.

Note: You do not need to receive a notification to access the Student Management System.

Accessing student reports

Staff can generate a report of existing students under the ELS and be provided with the respective educational adjustments required for each learning period. This report is subject to change whenever new students are given Educational Learning Plans (ELPs) or may be updated with additional information. It is important to run new reports each time you wish to provide educational adjustments for your students.

Student reports can provide a detailed overview of students as well as their adjustments in your course and may be helpful for new course convenors.

How to get the report:

You can follow these steps or watch this short loom video to visually understand the process: ELS Staff Portal Report Instructions

  1. Log into staff portal.
  2. Click on “courses” from the left hand side menu.
  3. Scroll down and choose the appropriate course.
  4. Select second tab along “enrolled students”.
  5. Use semester drop down to identify correct study period.
  6. Click the ‘yes’ circle for “approved adjustments for this course”.
  7. Click “apply search”.
  8. Tick the box left of the “batch options” tab.
  9. Click on the batch options tab.
  10. Save as Excel – entire list.
  11. An Excel spreadsheet will be downloaded. The student name and educational adjustments will be visible.

Feedback

Any further questions or difficulties with the system should be communicated via email with the ELS team at: [email protected].